New Mexico Association of
Student Financial Aid Administrators

Officers

Section 1. Officers. The officers of the Corporation shall consist of a President, President-Elect, Past President, Secretary, Treasurer, Parliamentarian and Delegate at Large.  Any two or more offices may be held by the same person, except the offices of President or Secretary.

Section 2. Election, Tenure, and Qualifications. Qualified nominees for positions as officers of the Corporation shall be representatives of active member institutions who are current with their annual dues. A Nominating Committee consisting of the Board of Directors shall be established annually for the purpose of soliciting nominations of qualified individuals for vacant officer positions for the following year, with the exception of the Past President and President. The elected President of the Corporation shall automatically assume the position of Past President for the subsequent year and the President Elect of the Corporation shall automatically assume the position of President for the subsequent year. The Nomination Committee shall accept nominations from any Director; also, the President of the Corporation shall solicit and accept nominations from the floor at the first regular meeting of the membership of the year and submit such nominations to the Nomination Committee. Each nominee shall submit a resume to the Board of Directors by 5:00 pm on August 1^st.  A slate of officers and their resumes, shall be published to the membership no less than two (2) weeks prior to the election dates. Nominees who do not submit their resumes shall be excluded from the ballot. An election of officers shall be held during the month of September. Officers shall assume office on January 1 and serve a one year term except the Treasurer, and Delegate at Large who will serve a two year term. 

Section 3. Removal. Removal of an elected officer may be initiated by any member of the Corporation. The charges must be submitted in writing to the Board of Directors. The President of the Corporation (or the President-Elect, in the absence of the President or should the President be subject of the removal action) shall appoint a disinterested member as an Adjudicative Presiding Justice. The Justice shall select two disinterested members‑at‑large to assist the Justice. A hearing regarding the removal shall be held by the Justice fifteen (15) days after charges have been submitted. The Justice shall inform the parties of the date, time and location of the hearing. During the hearing the Justice and assisting members shall accept and review the facts as presented by the parties. The Justice shall render a final decision for or against removal after reviewing all the evidence. The Board of Directors may also remove an elected official without cause if the official misses two (2) consecutive scheduled meetings of the membership or Board of Directors.

Section 4. Vacancies. Should the office of the President of the Corporation become vacant, the President-Elect will assume the of office for the remainder of the current term and will also complete his or her regular term of office as President-Elect, but will be limited to casting only one vote upon any matter in which the President or President-Elect is entitled to vote. Should the office of the President-Elect become vacant, the Board of Directors shall nominate two (2) candidates and deliver a dated ballot to all active members. The member institutions shall have twenty (20) days from the date of the ballot to cast their vote for the office. Ballots shall be returned to the Secretary of the Corporation. Should the vacancy occur less than sixty (60) days prior to the annual election, no special election will be held. Should the offices of Secretary, Treasurer, Parliamentarian or Delegate at Large become vacant, the Board of Directors will appoint a person to fill the unexpired term. Should the position of Past President become vacant on the Board of Directors, the Board of Directors shall appoint a person to fill the unexpired term.

Section 5. Duties of Officers. The Officers of the Corporation shall, inter alia, assist the President in arranging the programs, establishing the individual registration fee, and in making other necessary arrangements for the semi-annual meetings.

a. President. The President of the Corporation shall be the principal executive officer of the Corporation and shall in general supervise and control all of the business and affairs of the Corporation. He or she shall preside at all meetings of the members and of the Board of Directors. He or she may sign, with the Secretary or any other proper officer of the Corporation authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, of Directors, or by these by-laws, or by statute to some other Officer or agent of the Corporation. The President shall conduct all necessary correspondence with the members in regards to meetings with the assistance of the Board of Directors. The President shall be an ex‑officio member of all committees formed by the Board of Directors.

b. President-Elect. In the absence of the President, or in the event of his or her inability or refusal to act, the President‑elect shall perform all duties of the President with all attending powers, rights and obligations.

c. Secretary. The Secretary of the Corporation shall be the custodian of the records of the Corporation, shall be responsible for the recordation and safekeeping of the minutes of all meetings of the Corporation, and shall be responsible for the distribution of the minutes to the members.

d. Treasurer. The treasurer shall keep an accurate list of the membership and provide such list to the Secretary. The Treasurer shall collect the membership dues, pay the debts of the Corporation as authorized by the Board of Directors, and conduct semi­annual financial audits and present the reports orally to the membership during the semi-annual meetings.

e. Parliamentarian. The Parliamentarian shall be well versed in proper parliamentary procedures and shall facilitate the orderly conduct of meetings of the Corporation. Any parliamentary questions or disputes shall be decided by the Parliamentarian.

f. Delegate at Large. The Delegate at Large shall attend meetings for the Southwest Association of Student Financial Aid Administrators (SWASFAA) and the New Mexico Association of Student Financial Aid Administrators (NMASFAA) for the primary purpose of reporting information  from SWASFAA to NMASFAA.